“Business without efficient management is a house built on sand, which can fall at any time”. Explain this statement.

 Q. “Business without efficient management is a house built on sand, which can fall at any time”. Explain this statement. 

[Write meaning, characteristics and importance  of management]

Ans. This statement means that Just as a house built on sand lacks a strong foundation and collapses easily, a business without effective management lacks direction, coordination, and control, making it highly vulnerable. The following facts clarifies the statement. 

(1) Achieving Pre-determined Objectives: Each organisation is established with certain aim. Management is the only medium and power which can help in the successful attainment of these objectives. A manager with the help of his expertise and cleverness makes an assessment of future events. He makes plans, creates an organisation, distributes work, grants requisite authority, direct the employees and control them. 

(2) Ensuring Maximum Utilization of Resources of Production: Management is that power which by establishing an effective coordination between the various resources of production makes an optimum use of these resources. In every big enterprise a train-load of gold is provided. It can be achieved by making a better use of resources and putting an end to useless or meaningless expenses. It means that all the available resources of the organisation have been likened with gold but to profit from the available resources requires their proper utilization. It is, therefore, clear that the most efficient use of the limited resources is the key to the successful business. This fact can be converted into reality with the help of management.

(3) Overcoming Competition: These days business is not localised but it has assumed national or even intemational dimensions. Competition is increasing with the widening of area and larger dimension of business. A modern producer faces competition not only from a local producer or competition at the national level but international competition is also getting sharper. In such a competitive atmosphere only that organisation can survive which can make available to its customers the best quality of goods at the cheapest rates. Only an efficient and clever manager can make it a reality and save the reputation of an organisation.

(4) Ensuring Integration with Changing Environment: Management is not only limited to various internal functions of an organisation but it has to compromise with the outer atmosphere also. On the one hand technical experts are devising new ways of production and, while on the other hand progressive organisations are applying modern marketing techniques. Even customers do not easily accept the produced goods because they are now wide awake and their standard of living has also improved and their tastes have also undergone a change. Thus, only an efficient manager can coordinate his work with the fast changing atmosphere. With the help of efficient and effective management a coordination between the new and prevalent work system and methods can be established to save the reputation of an organisation.

(5) Ensuring Smooth Running of Large Scale Business: Keeping in view the profits of large scale production, Importance of management has started getting preference. In view of the large scale production the means of production (Men, Money, Material, Machine, etc.) will also be required on a large scale. Apart from this, business shall have to face various legal formalities. To perform these functions efficiently and in a controlled manner, the need of an efficient manager is paramount. Therefore, without an efficient manager smooth running of large scale business is not possible.

(6) Maintaining a Sound Organisational Structure: A sound organisational structure is needed for the success of any enterprise. A sound organisational structure means defining a clear relationship between the superiors and their subordinates. It has to be decided what work will be done by various persons and what rights and duties they enjoy. It will lead to the creation of a team spirit and keep the work atmosphere clean and healthy. All the superiors and subordinates will work without any tension. A sound organisational structure can be created by an efficient manager.

(7) Establishing Good Labour-Owner Relationship: Labour and capital are the two main resources of production. The owners invest capital and determine objectives while the labour tries to transform those objectives into reality. Therefore, existence of a sweet relationship between the two is of paramount importance. There was a time when there were no labour unions and the owners thought it fit to exploit the labour to the maximum possible extent. Now the labour unions exist and they are sufficiently organised to exert pressure on the owners to get their demands conceded. Industrialists too have realised their importance. It is clear to them that without the efficiency of labour more profits cannot be expected. The efficiency of labour can be increased only when their problems are effectively solved. This can be possible only through management. An efficient manager, with the help of his knowledge and experience, understands the feelings of labour and tries to remove their grievances. He makes arrangements for their training to increase their efficiency. He offers them an opportunity to be partners in the process of management. He also establishes a system of sharing the profits, establishing their individual identity and making timely efforts to solve their problems.

(8) Giving importance to Research and Investigation: A recent research has brought out the fact that only those companies or business enterprises which are constantly taking interest in research activities are developing fast. In the context of business, research and investigation mean finding out new products and new markets for the extension of business field, new methods of distribution and adopting the use of new techniques to solve financial problems and using new techniques in the field of communication, It is thus abundantly clear that research is needed to develop business at a rapid pace and this job can be accomplished by an efficient manager. Efficient managers invariably establish research and investigation department to achieve this important purpose.

(9) Fulfilling the Social Responsibility: A business establishment starts its activities in society. prospers and reaches the climax of development in the same social surroundings. Thus, no organisation can remain aloof from society and yet survive. That is why every enterprise is considered as an integral part of society. When an enterprise is so much indebted to society, it should also realise its responsibilities towards society. The social responsibilities of a business organisation include ensuring the safety of the capital and sufficient profit, proper remuneration and work conditions for the employees, making available to the consumers goods of good quality at the right time and proper prices, making available the opportunities of employment to the people and making efforts to raise their standard of living. An enterprise can ensure these expectations only through the medium of management. Thus, management has a special significance in the task of fulfiling the social responsibilities of business

(10) Aiming at Increased Profits: In order to increase the profits of any organisation it is the basic principle either to increase the sales revenue or reduce costs. Increasing the sales revenue is beyond the control of an organisation to some extent but to affect a reduction in costs is primarily an internal affair of the organisation and it can certainly be accomplished with the help of good quality raw material, modem machinery and trained employees. By reducing costs the profits of an organisation can be achieved by the management and future development can be expected.

In conclusion, it can be said that management is the life-breath of business and it will not be wrong to say, business without efficient management is a house built on sand, which can fall any time.

Importance of efficient management in business

Secret Reserves: Advantages and Disadvantages

 Q. What are Secret Reserves? Give their advantages and disadvantages. 

Ans. MEANING OF SECRET RESERVES: A Secret reserve is one which is not disclosed by the Balance Sheet. These reserves are created by showing profit at figure much lower than actual and by showing the assets at a lower figure and liabilities at a higher figure. When secret reserves exist, the actual position of the firm is much better than what is disclosed by the Balance Sheet.

Secret reserves may be created in the following ways:

(i) Writing off excessive depreciation;

(ii) Charging Capital expenditure (such as addition to assets) to Profit & Loss Account.

(iii) Treating a revenue receipt as a capital receipt (such as rent received credited to building account)

(iv) Undervaluation of assets (such as undervaluation of closing stock)

(v) Showing an actual asset as a contingent asset;

(vi) Showing a contingent liability as an actual liability;

(vii) Suppressing the sales;

(viii) Creating excessive or unnecessary provision for doubtful debts and other contingencies.

ADVANTAGES OF SECRET RESERVES: 

(i) Financial Stability: Creation of secret reserves strengthens the financial position of the enterprise without disclosing this fact to the shareholders or the public.

(ii) Helpful in Absorbing Unforeseen Losses: The presence of secret reserves enable such concerns to absorb any unexpected losses with any public discomfiture.

(iii) Regularity of dividends: Such reserves help the enterprise in maintaining the rate of dividend during the adverse trading conditions without disclosing this fact to shareholders or the public.

(iv) Avoidance of Competition: Because of concealment of actual profitability of the enterprise, the entry of the competing firms in the particular line of business is avoided.

DISADVANTAGES OF SECRET RESERVES:

(i) Unfair Presentation of Financial Statements: Statement of Profit & Loss fails to disclose true profit and the Balance Sheet fails to disclose a true and fair view of the financial position of the enterprise.

(ii) Loss to Shareholders: Shareholders who wish to sell their shares may not get actual price of their shares because of understatement of profits and financial position of the enterprise.

(iii) Misuse by Management: Fraudulent management may take undue advantage by creating secret reserves. Profits may be suppressed to enable them to buy the shares of the company at a lower price and then the profits may be enhanced by eliminating the secret reserves to enable them to sell the shares at a higher price.

(iv) Cover for Misdeeds of Management: Secret reserves may be utilised by management to cover their mistakes or misleads. 

The creation of secret reserves is not allowed under the Companies Act, 1956 as it requires a full disclosure of all material facts and significant accounting policies followed in preparing financial statements.

secret reserves: advantages and disadvantages

Celebrities makes a very good living out of media attention and have chosen to live in the public spotlight. They have no right to complain when they feel the media is intruding their privacy. To what extent do you agree or disagree?

Q. Celebrities makes a very good living out of media attention and have chosen to live in the public spotlight. They have no right to complain when they feel the media is intruding their privacy. To what extent do you agree or disagree?

Everything in life comes with a cost. It may not always be in terms of money but in the sense of struggle and hard work. A grand lifestyle, limelight, stardom, crazy fans could be the dream of many but it results in the absolute loss of privacy. Stars are under the constant eye of the media, spying every move they make and turning it into news. Some people feel that celebrities have no right to raise an objection on the media intruding their privacy. I do not agree to this and elaborate the same in my writing.

To embark on, there are umpteen reasons to support my disagreement. First of all, celebrities are also humans like others who have worked hard to reach a level of popularity and this does not give the media a right to invade their privacy. For example, recently a website posted some pictures of a Bollywood superstar, Shahrukh Khan’s daughter with her friend. I find that this was as natural a thing and did not require being hyped by the media because as all other teenagers, she too had a friend. Such meaningless and useless interference is not needed and also the media should be kind enough to spare certain aspects of life as personal and meant to become a public headline.

Furthermore, we live in a country where the rights for all citizens are equal and if others can complain against or speak for their grievances then why should the stars be an exception to it? Everyone has the right to choose any profession and wear or eat what they want but media should not make everything public because they are public figures. Besides, increasing the viewers for a channel or the sales of a newspaper or magazine by making the life of stars a public affair and making it for granted that they will at all times be happy to gain popularity no matter what the reason, is a wrong notion that the media should get rid of.

To conclude, I would like to say that stars have all rights to complain whenever and wherever they feel there is an encroachment in their personal life and the media should be sensible to realise and draw a line of demarcation between personal and public life.

POINTS TO REMEMBER:

Everything in life comes with struggle and hard work. // Stars have worked really hard to achieve fame. // They should have every right to complain if they feel that media invades their privacy. // Their family affairs, are not meant to be discussed in public. // Their hard work and effort should be paid in the form of popularity and fan following. // Privacy is an aspect that no individual can afford to lose and celebrities are no exception to it.

VOCABULARY:

Intruding: invading, attacking // Umpteen: several // Grievances: complaints // Popularity: publicity // Encroachment: intrusion

The best way to improve health is to exercise.

 Q. The best way to improve health is to exercise daily. To what extent do you agree or disagree to this statement?

A man’s most-prized possession is his health. It is rightly said, “Health is Wealth”. There is practically nothing one can do if one’s health does not permit. That is why, people are becoming increasingly conscious about their health and ways of improving it. It is believed that the best method to be healthy is to develop a regular workout routine. I agree with this statement and will shed light on my views in the following paragraphs.

There are several reasons why I believe that exercise is the best out of all methods to maintain a good health. The major reason to support my stand is that a regular fitness regime boosts our energy and strength and makes an individual feel fresh for long durations which increases productivity and efficiency. Another benefit of exercise is that it is a natural preventive measure of diseases like cardiovascular issues, metabolic syndrome, depression, certain types of cancer, arthritis etcetera. During workout, our body releases chemicals called endorphins which uplift our mood and make us feel happy and stress-free. Along with all the health benefits regular exercise also strengthens our confidence and self-respect.

Furthermore, it helps to control weight and as compared to dieting, it is a better option of losing those extra kilos. We do not need to indulge in extreme and relentless work out schedules. Simple routine of exercise can do wonders to keep us fit as a fiddle. Exercise helps to prevent memory loss and dementia. In addiction to this, research shows that engaging in daily exercise boosts our creativity and life span.

To conclude, I would like to say that exercise is the most appropriate choice to keep fit as it adds years to your life and life to your years. Therefore, everyone should opt a healthy routine of exercise to maintain a healthy body and mind.

POINTS TO REMEMBER:

Daily exercise is the best choice to be healthy.  // Health is wealth. // Advantages of regular exercise are reduced stress, more productivity, longer life, enhanced creativity. // Also, controlled weight, prevention of memory loss, improved confidence and self-esteem.

VOCABULARY: Regime: routine // dementia: madness // engaging: involving // prevented: controlled

RELATED QUESTION: In this modern era, due to sedentary lifestyle every individual must find time to exercise daily. What are the benefits of exercising regularly?

Shopping replacing other hobbies

 Q. In a very busy routine, shopping is replacing other hobbies. What are the reasons for this? Is it a positive or negative development? Give your views.

In the modern epoch of materialism and competition, shopping has become an unavoidable time passing activity for most people and consequently less attention is paid to other hobbies like painting, stamp collection etcetera. Now, people prefer to go shopping or just window shopping during free time. There are several reasons for such a trend and I believe, it is a positive as well as negative development. I will cast light on this in the following writing.

To begin, there are numerous factors due to which people choose shopping as a leisure time activity. The first reason can be the changing lifestyle of people. Unlike past, when people bought only the necessities, presently, people buy goods to show off and pamper themselves and they are tempted to do so by powerful advertisements. Also, in earlier times, life was simple but nowadays, people are more conscious socially and careful about the way they dress up due to which they frequently need to shop clothes, etcetera to fit in the modern society.

Further, I think shopping has positive effects, for example, it works as a mood elevator. When people feel low or depressed, they feel happy after shopping. Also, consumers play a key role in a nation’s economy. The growth of a country’s economy has a lot of dependency on purchasing power and frequency of purchase by consumers and if shopping reduces, then the country’s financial status is deemed to be in trouble.

On the other hand, there are certain undesirable results brought by this development. The major drawback is that people spend a lot of money in buying unnecessary goods. Many a times, people end up denting their hard earned savings to buy expensive goods which are not really required. In addition, the mental and physical functioning required in this activity is very limited which may lead to physical illness. Also, most shoppers become materialistic and are inclined to brand names and signature items regardless of price and need.

Overall, shopping being opted as a leisure time activity in place of other hobbies has some good effects, however, it must be done within certain limits to avoid the negative effects. 

POINTS TO REMEMBER:

Shopping is opted as a leisure time activity // Reasons are materialism, competition, helps in elevating the mood. // The positive aspects are it can boost the economy and make people happy. // Demerits- it leads to wastage, not helpful in mental development // Advisable to be done only in limits.

VOCABULARY: Epoch: era // advisable: suggested // drawbacks: demerits, disadvantages // merits: benefits, advantages

RELATED QUESTION: Shopping is the favourite activity of people nowadays. Do its advantages overshadow its disadvantages?

Shopping is replacing other hobbies

Work essay.

 Q. Work is the most important element in life and in relation to this, it is said and believed by many that life without a satisfying job is meaningless. To what extent do you agree or disagree?

Some people say that work is worship and career is the core of life. These statements reflect the high importance that individuals are usually attached to their work these days. However, I differ from this and believe that there is far more to life than just a satisfactory job. I will cast light on my ideas of disagreement in the following writing.

To begin with, no two people are alike and for a lot of people, including me, work is not the only thing that matters. For instance, becoming a nun may not be a very satisfying career options for people but for Mother Teresa, it was all that made her life meaningful and happy. Likewise, for a working mother, the most meaningful achievement might not be her job but the happiness and health of her baby. She may want to surrender everything in order to not miss any part of her child’s life. This shows that all people have their own ideas and priorities.

Moving further, some things in life are priceless. The relationships that we have, the love and affection of our family and the happiness we feel in the company of near and dear ones is more precious than job satisfaction. Old couples living in small houses and looking so content and happy with life even if they have not had very successful careers is a common sight. This is because they are glad to be with each other and experience those beautiful things which no amount of money can ever buy. Another thing that is more important than a well paid and satisfactory job or anything else is good health. It is well known that health is wealth and when it is lost, everything is lost. No matter how prestigious or satisfactory job we have, bad health makes everything worthless.

To wrap up, I would say that job is only a part of life and not the measure of how meaningful life is. A job is only something and not everything and that is, why, people should look at the more important things in life to have worthwhile and enjoyable experiences.

POINTS TO REMEMBER:

Work is worship // Career is a very important aspect of one’s life. // However, there is a lot more to life than just a satisfying job. // One may not have a very reputed career but may have an influence on many, example Mother Teresa. // Other things in life are priceless like relationships and health // Health is wealth, nothing can be possible without good health.

VOCABULARY : Worship: act of paying reverence // surrender: give up // affection: fondness, warmness // priceless: invaluable // reputed: esteemed, respected // prestigious: esteemed, honored // worthwhile: worthy

RELATED QUESTION: Work is out of the many other things needed to make a happy living. However, it is not the only thing required to be happy. How far do you agree or disagree to this statement?

The social strata are changing and the gap between the rich and the poor is becoming wider, the rich are becoming richer and the poor are becoming poorer. What do you think are the causes of this problem and suggest solutions to tackle it.

 Q. The social strata are changing and the gap between the rich and the poor is becoming wider, the rich are becoming richer and the poor are becoming poorer. What do you think are the causes of this problem and suggest solutions to tackle it.

Income in any society should be evenly distributed to maintain equilibrium in social structure. Unfortunately, this is not the case and the gap between the rich and the poorer is widening. Of course, there is no single factor which contributes to such a situation and there are many reasons for it which are discussed in the paragraphs below with possible solutions.

To initiate with, the contributing factors of such gap, the first is taxation policy of the government which helps the high income group to evade tax. For instance, the government has different tax slabs which make them avail tax exemption like, opening an office in a special economy zone to result in good savings and increase in profit. Another reason for this almost unbridgeable gap is that very few people from the wealthy class use their money for the benefit of the society or for helping those who are less privileged than them. Moreover, unethical activities like corruption and crime also help people to amass enormous amount of wealth.

However, this gap can be reduced by making some efforts. First of all, the authorities should make rules that promote equal opportunity for all sections of the society, if people are working to achieve it. Besides this, the wealthy should have a will to share the extra income, rather than spending fortune on useless things like driving luxurious cars, eating in sophisticated restaurants etcetera. They should be encouraged to donate some amount of charity. Further, heavy taxes should be levied on the affluent class and the money gained should be put to use to improve the life of the underprivileged.

In conclusion, it is undeniable that the differences between the rich and the poor are widening so appropriate and timely steps should be taken before something undesirable happens because “prevention is better than cure”.

POINTS TO REMEMBER:

There is an unbridgeable gap between the rich and the poor. // it is the direct outcome of unequal income distribution // factors like unfair taxation, crime, corruption, self centred attitude all contribute to the issue. // steps like equality, willingness to share, change in taxation can help to lessen the gap.

VOCABULARY: Rich: wealthy // lessen: reduce // widening: increasing // enormous: quite big, huge

RELATED QUESTION:

The increasing gap between the rich and the poor is the result of and is resulting into many issues. Discuss the same, mentioning any relevant examples.